Non-Profit Power-Up: Simple Tech Tips to Secure, Connect and Achieve

Luis S. Diaz II
May 21
2 min read

Running a non-profit means juggling big missions with tight budgets—and technology often takes a back seat. But a few simple tech upgrades can go a long way in helping your organization stay secure, connected, and focused on impact. At Network Information Technologies (NIT), we understand the unique needs of non-profits, and we're here to make IT less intimidating and more empowering with some helpful tech tips.

1. Protect Your Data

Non-profits are often targeted by cybercriminals because they tend to have limited cybersecurity. Fortunately, there are a few things that can be done without spending money to improve your security posture. Start with:

Multi-Factor Authentication (MFA): Require more than just a password for access.
Regular Software Updates: Known vulnerabilities are addressed with patches in updates. By neglecting to update software, you give attackers an open door to exploit.
Secure Cloud Storage: Platforms like Google Workspace for Nonprofits or Microsoft 365 Nonprofit keep files safe and secure.

2. Establish Roles to Stay Organized and Secure

In a non-profit, team members often wear multiple hats. This doesn’t mean that everyone should have the same level of access to your systems and data. By building a role hierarchy and assigning access thoughtfully, you reduce risk, improve accountability, and make it easier to delegate without compromising data security.

Here’s how to get started:

Define User Roles: Create categories like Admin, Staff, Volunteer, or Board Member. Assign access based on what each role needs to do their job—nothing more, nothing less.
Use Role-Based Access Controls (RBAC): Many systems allow you to assign permissions by role. This makes onboarding and offboarding much simpler and more secure.
Set Boundaries for Sensitive Data: Financials, donor lists, and HR records should be restricted to trusted personnel only.
Review Roles Regularly: As your team grows or changes, make sure your access permissions grow with it.

3. Connect Your Team from Anywhere

Remote work is here to stay, and your staff and volunteers may be spread out. Choosing the right tools can empower your staff to collaborate efficiently and make the most of their time. Use tools like:

Microsoft Teams or Slack: Great for real-time communication and collaboration.
VPN Access: Secure your team’s connection when they’re working offsite.
Shared Calendars and Files: Ensure everyone stays on the same page, wherever they are.

4. Train Your Staff

In the case of cybersecurity, your people are your first line of defense. By training them to recognize phishing scams and other cyber attacks, you decrease the possibility of one happening to your organization. Make sure they can recognize:

Phishing emails and suspicious links
Fake donation requests
Unexpected file downloads or pop-ups

Quarterly training and mock phishing tests are simple but effective ways to stay sharp.

5. Non-Profit Tech Discounts

Many vendors offer significant discounts to non-profits—sometimes even free licenses. Don’t miss out on:

TechSoup – A great resource for software, hardware, and training at reduced prices
Microsoft and Google Nonprofit Programs – Cloud services and productivity tools
Zoom, Canva, and more – Many platforms offer special pricing